Privacy Policy
This Policy explains how Dolea & Co may process your Personal Data. This Policy may be amended or updated from time to time, so please check it regularly for updates. This Policy is addressed to individuals outside our organisation with whom we interact, including individual clients, representatives of client organisations, visitors to our website, and other users of our services.
Confidentiality and Security of the Personal Data
Consistent with our professional obligations, it has always been the policy of the firm to exercise the utmost discretion regarding the information our clients entrust to us. We maintain reasonable and appropriate, albeit not infallible, physical, electronic and procedural safeguards intended to maintain the confidentiality of Personal Information, including that provided by a visitor to this website and provided while using other Internet Services.
We require consultants, suppliers and vendors to maintain data protections consistent with reasonable and appropriate obligations of data processors, including, where applicable, European Union’s data protection laws and regulations.
We may retain information provided by you, including Personal Information, for as long as necessary to comply with our legal obligations, or to achieve the purposes for which the information was originally collected and for the purposes described in the Statement and in our applicable policies. If you wish to obtain more details on our information practices, please refer to the “Contact Us” section.
Collection of Personal Data
We may collect or obtain Personal Data about you: (i) directly from you (e.g., where you contact us); (ii) in the course of our relationship with you (e.g., if we provide legal advice to you); (iii) when you make your Personal Data public (e.g., if you make a public post on social media); (iv) when you download, install, or use any of our Apps; (v) when you visit our website; (vi) when you register to use any of our services; or (vii) when you interact with any third party content or advertising on a website. We may also receive Personal Data about you from third parties (e.g., law enforcement authorities).
We may collect Personal Data about you from the following sources:
- Data you provide: We may obtain your Personal Data when you provide it to us (e.g., where you contact us via email or telephone).
- Relationship data: We may collect or obtain your Personal Data in the ordinary course of our relationship with you (e.g., in the course of corresponding with you).
- Data you make public: We may collect or obtain your Personal Data that you choose to make public, including via social media.
- Website data: We may collect or obtain your Personal Data when you visit any of our website or use any features or resources available on or through a website.
- Registration details: We may collect or obtain your Personal Data when you use, or register to use, any of our website or services.
- Content and advertising information: If you choose to interact with any third party content or advertising on a website, we may receive Personal Data about you from the relevant third party.
- Third party information: We may collect or obtain your Personal Data from third parties who provide it to us (e.g., credit reference agencies; law enforcement authorities; etc.).
Process of the Personal Data
Regardless of which personal data we process or how we process this personal data, we will always respect the following principles:
- The personal data is always processed fairly and in accordance with the law;
- The personal data is only processed for specific purposes and for nothing else;
- The processing of personal data is sufficient, relevant and not excessive;
- The personal data is kept as accurate and up-to-date as possible;
- The personal data is not kept longer than strictly necessary;
- The personal data is processed in accordance with individual rights;
- The personal data is kept secure; and
- The personal data is not transferred to other countries without sufficient protection.
Most of the personal data we process is necessary in the context of the performance of an agreement. This personal data is often provided to us by the person concerned for this purpose. More specifically, we process personal data in the following manner.
- If you are a client, an employee of a client, a supplier or an employee of a supplier:
The Personal Data is processed because you are a contact person. The Personal Data data is processed for the organization of our services to our clients. The Personal Data data can also be used to inform you about current legal events or current events within our company.
- When you visit our website: The Personal Data may be used to improve your browsing experience and for the creation of anonymous statistics regarding the quality of the website.
- In certain cases, we are legally obliged to process your personal data and/or communicate it to competent authorities or bodies determined by law.
We may also receive information from third parties that relates to you. We may use this information to contact you for prospecting purposes. In addition, we may also use data from external partners to improve, supplement or keep your personal data up to date or to draw up a prospecting profile.
Categories of Personal Data we may process
We may Process: (i) your personal details (e.g., your name); (ii) demographic data (e.g., your age); (iii) your contact details (e.g., your address); (iv) matter details (e.g., your instructions to us); (v) records of your consents to our Processing of your Personal Data; (vi) payment details (e.g., your billing address); (vii) information about your use of our website (e.g., the type of device you are using); (viii) details of your current employer; (ix) information about your interactions with our content or advertising; and (x) any views or opinions you provide to us.
Creation of Personal Data
We may create Personal Data about you (e.g., records of your interactions with us). We may also create Personal Data about you, such as records of your communications and interactions with us, including attendance at events we hold or interviews in the course of applying for a job with us. We may record telephone calls, meetings, depositions, and other interactions in which you are involved, in accordance with applicable law.
Disclosure of Personal Data to third parties
We do not disclose any Personal Information to unrelated parties outside of the firm except in limited circumstances. Such circumstances include disclosures to our agents or data processors or other contractors acting on our behalf and at our direction, subject to appropriate confidentiality, privacy and information security commitments provided by the receiving party, or where we believe it necessary to provide a service which you have requested, or as permitted or required by law, or as otherwise authorized or directed by you. Therefore, we may disclose your Personal Data to other Dolea & Co affiliates, for legitimate business purposes (including operating our website, and providing services to you), in accordance with applicable law and subject to applicable professional and regulatory requirements regarding confidentiality and professional secrecy. In addition, we may disclose your Personal Data to:
- legal and regulatory authorities, upon request, or for the purposes of reporting any actual or suspected breach of applicable law or regulation;
- accountants, auditors, lawyers and other outside professional advisors to Dolea & Co, subject to binding contractual obligations of confidentiality;
- third party Processors (such as providers of data hosting services and document review services), located anywhere in the world, subject to the requirements noted below in this Section;
- any relevant party, law enforcement agency or court, to the extent necessary for the establishment, exercise or defence of legal rights;
- any relevant party for the purposes of prevention, investigation, detection or prosecution of criminal offences or the execution of criminal penalties, including safeguarding against and the prevention of threats to public security;
- any relevant third party acquirer(s), in the event that we sell or transfer all or any portion of our business or assets (including in the event of a reorganization, dissolution or liquidation); and
- any relevant third party provider, where our website use third party advertising, plugins or content. If you choose to interact with any such advertising, plugins or content, your Personal Data may be shared with the relevant third party provider. We recommend that you review that third party’s privacy policy before interacting with its advertising, plugins or content.
If we engage a third party Processor to Process your Personal Data, the Processor will be subject to binding contractual obligations to: (i) only Process the Personal Data in accordance with our prior written instructions; and (ii) use measures to protect the confidentiality and security of the Personal Data, together with any additional requirements under applicable law.